Call for Expression of Interest (EOI)


A. Call for Expression of Interest (EOI)

National Federation of the Deaf Nepal (NDFN) is established in 1995 as a national-level umbrella organisation of deaf citizens in the country. NDFN works to promote the rights of people with hearing impairment including Deaf, Deafblind, and others with complex disabilities.  Currently, NDFN is implementing the project “Strengthening Inclusive Education Systems and Services in Nepal ” in partnership with Sense International is being implemented in Bharatpur Metropolitan City and Kalika Municipality of Chitwan district covering the period 1st of Jan 2020 to 31st December 2024.  NDFN announces the call for the Expression of Interest (EOI) from the external consultant/company to develop an Audio video document (Public service announcement) on the School enrolment campaign for children with complex disabilities.

The TOR could be downloaded from the website or will be shared via email upon request.


Eligible and Interested individuals are invited to submit expressions of interest to the following address:

Sanu Khimbaja

          Project Manager

          National Federation of the Deaf Nepal (NDFN)


          email : sanu@deafnepal.org.np

Deadline for the application submission: 5 pm, 18 March 2023.

NDFN reserve the right to select or not to select any of the application. NDFN keeps safeguarding as a top priority so, any data or information collected during the task shall be kept confidential and shall not be disseminated without NDFN's prior consent.


B. Submission of Expression of Interest

  • Expression of Interest may be submitted by a company or person having at least 3 years' experience in developing audiovisuals.
  • Interested consultants must provide information with their personal Bio data indicating their qualification to perform the services.
  • This expression of interest is open to all eligible Consulting firms and individual consultants.
  • Individual consultant shall provide at least 3 details of similar assignment experience, and their location in the previous 3 years.
  • NDFN will select the consultant based on their experience and the amount proposed for the task.
  • Expression of Interest should include the following information:
(i)A covering letter addressed to the NDFN on the official letterhead of the company or individual consultant duly signed by an authorized signatory.
(ii)Applicants shall provide the following information in the respective formats given in the EOI document:

Letter of Application including the plan of action, expected services, and availability within the expected time and duration to carry out the task.  We expect to complete the task by end of March 2023.

Applicant’s Information Details

Work Experience Details with a special focus on audio video development and public service announcement development(at least of last 3 years)


ToR of the consultant:

Background of the project:

Deafblindness and complex disability is a relatively new issue in the field of disability in Nepal. There are very few organizations working in this field. The education of children with deafblindness and complex (those with higher severity) in Nepal is in the beginning stage and their educational rights are yet to be realized. To promote the education of children with deafblindness and complex disabilities, the National Federation of Deaf Nepal (NDFN) is working in partnership with Sense International under the Disability and Inclusive development program in Bharatpur metropolitan and Kalika Municipality of Nepal.

The overall outcome of the project is to provide quality and inclusive education to children with deafblindness and complex disabilities by setting home-based education, strengthening the school with resource classes, and training teachers to provide education in an inclusive setting. Awareness is one of the major areas of intervention to raise awareness and ensure that children have access to school and education. Two resource classes have been established and NDFN is starting home-based education in Chitwan (Bharatpur and Kalika Municipality). NDFN currently working with local municipalities on the school enrollment campaign and working to develop audio-visual materials to be broadcasted on local TV.


Job description/task:

We are seeking a consultant to develop 3D Animated audio-Video materials for the school enrolment campaign under the project titled "Strengthening the inclusive systems and services in Nepal." supported by Sense International (Funded by FCDO). The consultant shall manage to get audio video in 3D format with sign language and captioning.


Key Responsibilities of Consultant:

  • As a consultant, you will have developed a concept of the audio-video materials.
  • Approved the materials from the NDFN team.
  • Consult the working team of NDFN to make amendments to the audio-video materials if necessary.
  • provide the materials in an accessible format in 3-D animation full HD quality.
  • Handover final product to the NDFN working team
  • Provide support on any technical issue until the end of the project.

Duration of the Agreement:

The consultant shall commence the work from the date of signing the agreement and
complete only after the approval of the final report by NDFN. The period for application development shall be as per:

  • Meeting with the working team to get the documents and concept on 20th March 2023
  • Submission of concept and draft 3D video by 25 March 2023.
  • Meeting with stakeholders and collecting feedback (NDFN field and project team) 27th March 2023
  • Submission of the final application to NDFN: 29 March 2023.

However, in the event of a dispute or other proceedings during and or after the completion of
the consultancy, the consultant shall be available to assist NDFN, under the same conditions of engagement as applicable to this agreement.

Data and Assistance to be provided by the NDFN

The following shall be provided to the consultant by NDFN:

  • The concept for the audio-video
  • Feedback on the concept and video.

It should be noted that the consultant will need to provide all the technical support related to the document. The consultant will also be responsible for providing all other necessary facilities and logistical support for their own, including accommodation, vehicle, transportation, office equipment, communications, utilities, office supplies, and other miscellaneous requirements during the meeting in Kathmandu. If any field-level discussion is, require NDFN will manage the cost as per its financial policy.

Data Protection :

All the data generated by the consultant will be the property of NDFN. The consultant will have no rights and shall not use the data of the application without taking prior consent from NDFN.



  • The National Federation of the Deaf Nepal (NDFN) will release the consultancy fee amounted as proposed including all applicable taxes as per the Nepal Government rule.
  • NDFN will release 50% of the amount as a first payment at the start of the agreement. The remaining amount will be released after the submission of the final report and product.

Termination of Contract:

The contract will be terminated automatically after the completion of the contract date. Anything not mentioned in ToR will be solved by mutual discussion and consensus.

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